Activities Secretary

Position Summary:

The Activities Secretary supports the efficient operation of the district’s extracurricular and athletic programs by providing administrative, clerical, and organizational assistance to the Activities Director, coaches, sponsors, students, and community members. This position plays a key role in coordinating schedules, managing communication, and ensuring accurate records for all activities.

Key Responsibilities:

• Provide administrative support for athletic and extracurricular programs

• Maintain accurate schedules, rosters, and activity calendars

• Assist with game and event coordination, including officials, transportation, and facilities

• Process purchase orders, invoices, and financial documentation related to activities

• Manage communication with coaches, sponsors, staff, students, officials, and the public

• Prepare correspondence, reports, and materials for activities and events

• Responsible for collection of all form related to activities participation

• Support event operations as needed, including ticketing or supervision assistance

• Uphold confidentiality and professionalism in all interactions

• Collaboratively works with ELC Booster Club

• Works with ELC staff, youth organizations, and ILCC for facility scheduling.